The COVID-19 pandemic has challenged many of us to adapt to new ways of working in order to continue serving our customers. This includes the Access Transit Customer Care team at Coast Mountain Bus Company, the TransLink subsidiary that looks after bus service in the region.
“At a team brainstorm, we tried to think outside the box and see if there were any ways we could go above and beyond for our customers during these difficult times,” explains Albert Lau, manager at Access Transit Customer Care. His team is the main point of contact for client services such as HandyDART and HandyCard registration and administering the TaxiSaver program.
That’s when the idea of wellness checks for Access Transit customers was suggested.
“Our services are for people with permanent or temporary disabilities. A lot of our clients have compromised immune systems. As we are moving through this pandemic, a lot of their services and programs are closing for safety measures. Some have support systems, some do not. Some may have people to talk to, some may not,” shares YF, a customer care representative at Access Transit.
YF suggests that doing a check-in with our customers and providing an ear to listen would reassure them that we’re are all in this together: “We want to make sure that everyone feels supported in this uneasy time.”
The team started the wellness checks with their oldest customers first.
After asking customers how they’re doing, and if they have any questions or concerns, our representatives provide them with information on the resources and services available to them. This includes the 2-1-1 phone line (a connection to government and community-based health and social services), food banks, BC Centre for Disease Control, Health Canada, the COVID-19 Self-Assessment Tool and non-medical lines. They also let their customers know about the cleaning measures on HandyDART vehicles to help alleviate concerns about travelling, if they absolutely must.
Albert encourages his team to go off script if necessary.
“If we can help someone out, let’s help them out. If they need us to do something or look something up on the computer for them, let’s do it. There have been a few challenging calls as well. We’ve talked to a few people whose partners are in care homes or isolation and they are unable to see them, or they’re just lonely. They want someone to talk to and we’re happy to provide that for them.”
In addition to managing their regular workload, the team has made over 600 wellness check call attempts and spoken to over 400 people so far. They’re now working through the 90-99 age group.
Some customers have been surprised to receive a call, and overall, everyone has been overwhelmingly grateful to hear from our representatives. For the team, hearing how many family members have stepped up to be there for their loved ones has been particularly inspiring.
“Our staff are truly amazing and empathetic people and they’re making some really great connections on these phone calls,” concludes Albert.
Well done to the Access Transit Customer Care team for going the extra mile to help our customers!